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Fortunately, Outlook gives you the ability to recall emails. What this means is the recipient is no longer able to access the email or its file attachments. The recipient will still see the message subject line, and a notice that the message has been recalled by the sender. This can come in handy when you want to recall an email that contained errors or if you sent an email to the wrong email address.
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The ability to recall an email only works if the receiver has not opened the email yet. Even if the user has read the email they will still get a notification that an email has been deleted by the sender. After recalling, a message will then be sent back notifying you if the recall was successful or not. The recall feature also only works with Microsoft Exchange accounts. This means that the user and the recipient must both be using Microsoft Exchange server for the recall to be successful.
The last option in this dialog box allows you to choose whether or not you would like to be notified of the status of the recall for each recipient. If you check this box you will receive notices in Outlook on the status of each recipient the message was sent to.
How to Recall an Email you sent in Microsoft Outlook
If the email was sent to a large group and you do not want to receive several notifications you will want to leave this option unchecked. The success or failure of recalling a message will depend on the settings the recipient has set up in Outlook. If you checked the box to notify you when an e-mail has been recalled succeeds or fails, there is no knowing how long it could take for this e-mail message to arrive.
Scrubly Features Blog About. Bob Thordarson. If you no longer know whether it's called Outlook web app, Outlook Online, or other, let us explain. Read More or their mobile device. If you often find yourself needing to recall emails, it might be best to take an alternative approach. One method to do this is to set a rule in Outlook to delay the sending of your messages. In the E-mail Rules tab, click New Rule.
Follow the wizard through and you can set any conditions you like; for example, whether to ignore the rule if sending to a specific person. On the General tab, navigate to the Undo Send section. This was previously within the Labs section, but is now a fully fledged Gmail feature. Check Enable Undo Send and then set a time interval, up to 30 seconds, of how long you want to delay email sending by to give you a window in which to retract. We tested a wide variety of today's popular email apps to find out.
Article - Is it possible to recall a
Use these lesser known Outlook features and improve your email workflow Read More. Do you have your own tips to share regarding recalling emails? Do you have any stories to share regarding a recall? Image Credits: Explore more about: Your email address will not be published. I've tried to recall messages before.
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I've never been able to do it successfully. This way I can review and edit without the fear of accidentally sending them. Also, the last thing I do after copying-and-pasting the message into Outlook is to address the email. This also prevents sending before I'm ready. Adding the recipient's address last is a great tip, Brandon. Then if you do accidentally hit send before it's ready to go, it doesn't matter!
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